To consider agreeing to be the financially accountable body for the implementation of a common Case Management System across the Partnership to realise efficiency savings through the alignment of teams and technology.

• That approval be granted for East Lindsey District Council to become the financially accountable body for the implementation of the Uniform system into the partner Councils subject to the necessary funding approvals at both Boston Borough Council and South Holland District Council and the provision of £325,000 be made available in its Capital Programme for this purpose.

A report was presented to seek agreement for East Lindsey District Council to be the financially accountable body for the implementation of a common Case Management System across the Partnership to realise efficiency savings through the alignment of teams and technology.

This report sought to move forward the alignment of multiple Case Management Systems across the South & East Lincolnshire Councils Partnership to the Uniform system currently being deployed at East Lindsey District Council.   This would release efficiency savings to the Partnership by reducing systems and facilitating the alignment of teams.

As the alignment would be under East Lindsey District Council’s existing contract, this report sought approval for East Lindsey District Council to be the financially accountable body for the implementation of the system, with the funding being provided by both Boston Borough Council and South Holland District Council (subject to decisions at both Councils).

The Assistant Director, Corporate welcomed the opportunity across the Partnership to align this piece of technology and confirmed that this would save money as the Council would benefit from some of the service review efficiencies generated and also by sharing its existing uniform licence cost with the other two authorities.

RESOLVED

• That approval be granted for East Lindsey District Council to become the financially accountable body for the implementation of the Uniform system into the partner Councils subject to the necessary funding approvals at both Boston Borough Council and South Holland District Council and the provision of £325,000 be made available in its Capital Programme for this purpose.

Reasons

·       To allow the existing East Lindsey District Council contract to be used for the purposes of alignment.

·       To deliver efficiency savings against current system costs.

·       To facilitate the alignment of Planning and Regulatory Service Directorates to enable the services to achieve greater savings in their operating costs by working as ‘one’ across the Partnership.

Other Options

·       Do nothing - this wouldn’t enable savings to be realised or enable teams to be aligned.

·       For the Partner Councils to procure their own standalone systems - this wouldn’t enable savings to be realised.

N.B.  James Gilbert, Assistant Director, Corporate left the Meeting at 6.22pm.