Apologies for absence were received from Councillors Adam Grist and Steve Kirk.

At this point in the meeting Members were invited to declare any relevant interests, no such declarations were made.

To confirm the Open and Exempt Minutes of the Meeting held on 27 April 2022.

The Open and Exempt Minutes of the Meeting held on Wednesday 27^th April 2022 were confirmed and signed as a correct record.

To confirm Actions following the Meeting held on 27 April 2022.

The Actions of the Meeting held on Wednesday 27^th April 2022 were noted as in hand or complete.

To consider the Quarter 4 Monitoring Report 2021/22.

That the performance and governance information detailed within Appendices A to C of the report presented be noted by Executive Board.

A report was presented that brought together information relating to the Council’s Performance and Governance Framework at the end of Quarter 4, 2021/22. 

During discussion, the Chairman of Executive Board reflected on the summary of key performance indicators.  Paragraph 2.2 of the report presented detailed indicators below target at the end of 2021/22, some by only a small percentage.  Portfolio Holders would continue to monitor individual areas.

The Portfolio Holder for Operational Services highlighted that the Market Stall Occupancy Rate, OPE004, reported as 52.81% was confirmed today at just over 70% and was therefore on target.  

The Portfolio Holder for Planning referred to Planning Performance Indicators PLE001/PLE002 & PLE003, Major Planning Applications determined within 13/16 weeks/Minor Planning Applications determined within 8 weeks & Other Planning Applications determined within 8 weeks.  Members noted that in future KPIs would acknowledge extensions of time negotiated with applicants as a normal part of the planning process to provide a more accurate reflection on performance.    

Following which it was

RESOLVED

That the performance and governance information detailed within Appendices A to C of the report presented be noted by Executive Board.

Reasons:

To monitor delivery of performance and governance objectives and to support future planning and decision making within the Council.

Other options:

None.

To appoint representatives to outside bodies for the municipal year 2022/23.

1) That representatives be identified and appointed for the 2022/23 Municipal Year to the various outside bodies detailed at Appendix A to the report presented;

2) Should any further outside body appointments (within the remit of the Executive Board) be required during the year, that such decision(s) be delegated to the Leader, Chairman of the Executive Board.

A report was presented that enabled consideration of the appointment of representatives to the various outside bodies which were within the remit of the Executive Board, as required by the Council’s Constitution.  The table attached detailed the appointments to outside bodies for the 2022/23 Municipal Year.  Full Council appointments to outside bodies were agreed for 2022/23 at the Council’s Annual Meeting on 12^th May 2022. 

RESOLVED

1) That representatives be appointed for the 2022/23 Municipal Year to the various outside bodies detailed below;

2) That any further outside body appointments (within the remit of the Executive Board) required during the year, be delegated to the Leader, Chairman of the Executive Board.

Reasons:

To enable the appointment of Members on the outside bodies as outlined in Appendix A.

Other Options:

N/A

Procurement Exemption for noting.

Members noted the following Procurement Exemption:

·         Electric Egg

The programmed date for the next Meeting of this Board will be Wednesday 6^th July 2022.

The date of the next Executive Board Meeting was noted as Wednesday 6^th July 2022.