To note the Overview and Scrutiny Recommendation Tracker.

Members were referred to the Overview and Scrutiny Recommendation Tracker, pages 197 to 232 of the Agenda refer.  Members were invited to review the tracker and put their comments and questions forward.

A Member commented that the type face of the report when printed on paper did not conform with the Disability Act.  In response, the Assistant Director - Corporate informed Members that further attempts would be made to make the format of the report larger and more accessible.  A Member highlighted to the Committee that readability was greatly improved with the use of the Modern.Gov app which was available to all Councillors on their iPads.

The Scrutiny and Policy advised Members that the recommendations on pages 197 to 200 were not overdue as indicated in the tracker and that the new timescale for Recommendation No 3 was January 2025 and for Recommendation No 4 it was November 2024.  Members were further advised that Recommendation 5 was now complete. 

Overview Standing Reference Group: Sutton on Sea Colonnade Project.

Recommendation No 4 ‘Explore opportunities with universities and museum services to develop the exhibition space’, page 198 of the Agenda refers.

A Member expressed disappointment that the action was late being taken forward and commented that a strategy needed to be put in place as soon as possible for such high value projects.  In response, the Assistant Director - Corporate confirmed that the Committee’s comments would be provided to the project team.

Recommendation No 5 ‘Include more soft landscaping in the final design’, page 199 of the Agenda refers.

A Member expressed dissatisfaction with accuracy of the update and stated that Ward Members had not been kept informed of any updates or meetings in relation to bringing the Colonnade project to fruition.

To explore the issues surrounding caravan licensing and enforcement

Recommendation No 1 ‘To recognise the need to make Caravan Enforcement a priority for the new Council, with the first priorities dealing with the issue of unauthorised occupancy and to review and strengthen licence conditions’, page 201 of the Agenda refers.

A Member informed the Committee that the Assistant Director of Planning and Strategic Infrastructure had explained the delays in addressing caravan enforcement issues and had confirmed that he would be in attendance at the October 2024 meeting to answer the Committee’s questions.

Recommendation No 4 ‘Draw up, as a matter of urgency, a register of every East Lindsey Caravan site, including existing planning permissions, and this to be shared with Emergency Planning Service’, page 203 of the Agenda refers.

A Member considered that the register of every caravan in East Lindsey was beneficial for Member contacts and communications in addition to assisting the emergency services.  In response, the Scrutiny and Policy Officer advised Members that the action had turned green as the register had been completed.

A Member further commented that the action should remain open to ensure that concerns were addressed on who could access the register.  In response, the Chairman confirmed that the action would remain on the tracker until the next Meeting.

How can ELDC help improve the design, quality, and choice of new and existing housing in the district?

Recommendation No 4 ‘The Local Plan will consider a Supplementary Planning Document (SPD)’, page 213 of the Agenda refers.

A Member commented on the opportunity for all Members to attend Planning Policy Committee Meetings and that more Members were encouraged to attend to help shape the district’s Local Plan.  In response, the Chairman advised Members that further considerations on the Local Plan would need to be made from new guidelines following the change of government.

To monitor the implementation of Magna Vitae's 5-year plan, including Key Performance Indicators (part 2)

Recommendation No 1 ‘ELDC communications team to look at developing a promotional campaign to help increase membership numbers via their social media and communication channels’, page 214 of the Agenda refers.

A Member queried whether communications had been sent out to promote increasing membership and whether this referred only to distribution via social media.  In response, the Chairman confirmed that Members received emails from communications for press releases.  The Assistant Director – Corporate further advised Members that the action was not believed to be completed and that further information would be sought on the level of communications that were being put out.

Public Transport in the S&ELCP area

Recommendation No 6 ‘To further explore the merits of how the SELCP can encourage community and commercial transportation solutions for the area and develop outline business cases for intervention’, page 224 of the Agenda refers.

A Member queried whether the Overview Committee could be provided with a future update from Matthew Hogan, Assistant Director – Strategic Growth and Development. In response, the Chairman confirmed that a request would be made for his attendance at the November 2024 Meeting.

The Chairman thanked everyone for their comments.

No further comments or questions were received.

Following which it was,

RESOLVED:

That the Overview and Scrutiny Recommendation Tracker be noted.