Actions from the previous Overview Committee Meeting.

Members noted that the following Actions were now complete.

Actions from the Meeting held on 19 November 2024

Action No. 64, 67, 73 (b), 74 (a) and 76 – completed.

Actions from the Meeting held on 23 July 2024

Action No. 55 – completed.

Actions from the Meeting held on 28 November 2023

Action No. 66 – completed.

Comments were received as follows:

Action No. 64 – To request clarification where the S106 Officer is based, page 117 of the Agenda refers.

• A Member queried whether the S106 Officer would be able to provide an update on S106 Agreements at the next Meeting.  In response the Chairman advised Members that an invitation would be extended to Amanda Seaton, the Lead Section 106 Monitoring Officer for the March 2025 Overview Committee.

Action No. 73 (b) - Scrutiny Panel Report - Review of the Carbon Reduction Plan and associated carbon reduction activity at ELDC, page 118 of the Agenda refers.

• A Member commented on historic attendance at scrutiny panels by members of the public and emphasised the importance of the public being included at future scrutiny meetings.  In response, the Scrutiny and Policy officer advised Members that no changes had been made to the approach for including members of the public, however the increased occurrence of online meetings had led to a decline in public attendance. 

Further to a discussion, the Chairman explained to Members that the issue would be highlighted to Scrutiny Panel Chairmen to ensure that members of the public had the opportunity to participate.

Action No. 74 (a) – Q2 2024-25 Performance and Risk Report - To request clarification on the lack of data included in the report on Kingfisher Caravan Park, page 118 of the Agenda refers.

• A Member commented that updates and follow-up actions were frequently postponed.  In response, the Chairman advised Members that a number of Agenda Items had been moved to the March 2025 Meeting.

Action No. 74 (b) – Q2 2024-25 Performance and Risk Report - Huq footfall data for Q2 2024, page 118 of the Agenda refers.

• A Member commented that footfall analysis was not an exact science and that figures for Mablethorpe in July 2024 may have been influenced by the opening of the new leisure centre.

• A Member queried the reasoning for the increase in footfall in Louth in July 2024 compared to August 2024.   In response, the Chairman advised Members that further clarification would be requested on the data for Louth, Mablethorpe and Skegness.

• Members commented on various activity occurring in Mablethorpe in July and August 2024 that may have affected footfall.

Action No. 74 (c) – Q2 2024-25 Performance and Risk Report - A report on the amount of funds that the Council spends on consultants has been requested for a future meeting, page 118 of the Agenda refers.

• The Chairman explained to Members that the report on consultants had been requested for the March 2025 Meeting and had been delayed.  In response, James Gilbert (Assistant Director, Corporate) assured Members that a report had been requested from the finance team subject to agreement of the definition of a consultant.

Further to a discussion it was agreed that the definition of a consultant would refer to a person commissioned by the Council to provide expert advice or professional information. 

• A Member commented that the report on consultants was previously produced on an annual basis.   In response, the Assistant Director, Corporate advised Members that the report on consultants had been discontinued by the Committee several years ago.

Further to a discussion, it was agreed that the report should be resurrected and presented to the next Meeting of the Committee.

Action No. 76 – Executive/Council Forward Plan – Simpler Recycling, page 119 of the Agenda refers.

• A Member queried whether a separate food waste collection scheme would encourage rats on the streets.  In response, the Chairman advised Members that potential rat issues were a wider government issue.

·         A Member further highlighted that food waste containers did not encourage rats as the caddies were usually very robust and secure.

Action No. 28 – Health Scrutiny Committee for Lincolnshire - Update – Section 106 Agreements, page 119 and 120 of the Agenda refer.

• The Outside Body Appointee explained to Members that an officer at the NHS was specifically employed to contact local authorities on a weekly basis to chase up the status of Section 106 Agreements.  In response, the Chairman confirmed to Members that an update on Section 106 Agreements would be provided at the March 2025 Overview Committee Meeting.